WhereTime - Time Management/Electronic Time Card System

WhereTime is designed to meet the needs of government agencies (GA) for the electronic processing of time-clock information and time tracking for hourly and/or salaried employees. WhereTime offers the following features:

• Employees can electronically scan into and out of a variety of job functions (standard bus run, field trip, lunch, after-school activity, etc.) as their job function changes during their workday.
• Automatic posting of exceptions to managers through the web client interface
• Managers have the ability to adjust, comment and validate time cards. These transactions are recorded and can be viewed in real-time and as historical data.
• Managers have the ability to approve or decline requested leave. These transactions are recorded and can be viewed in real-time and as historical data.
• Automates calculation of employee work time
• Exports data to an output file that can be uploaded to any payroll system
• Employees can inquire about their time and request leave without disturbing their manager.
• Extensive inquiry and reporting tools and interfaces are available through the SWI web reporting tool.

Other time management systems do not offer the specific functionality that is conducive to a GA. GA employees often log hours for different jobs at different pay rates (ex. bus driver who is also a teacher's aid). WhereTime is designed specifically for this industry. WhereTime is the only solution that also offers transaction processing from mounted scanning stations, web portal interfaces, IVR and mobile access devices.

WhereTime Return on Investment (ROI)

The following example estimates the WhereTime ROI of 200 employees who work 40 hours/per week and receive an hourly wage rate of $9/per hour.

• Human Error Factor Savings
  • Average hours/per week: 40
  • Total weekly payroll: $72,000
  • Calculation inaccuracy of manually logging payroll hours: 3%
  • Weekly Savings: $2,160
• Audit Savings
  • Manual audit process/per week: 7 minutes/per card
  • Automated audit process/per week: 1 minute/per card
  • Audit minutes saved/per card: 6
  • Total minutes saved/per week: 1,200
  • Total hours saved/per week: 20
  • Rate of person doing audits/per hour: $15
  • Weekly Savings: $300
• Lost Time Savings
  • Lost time primarily consists of wages recaptured by our rounding and restriction capabilities.
  • Estimated minutes of lost productivity/per day: 7
  • Average wages overpaid/per day: $210
  • Average wages overpaid/per week: $1,050
  • Weekly Savings: $1,050
• WhereTime Savings:
  • Daily Savings: $702
  • Weekly Savings: $3,510
  • Monthly Savings: $15,210
  • Annual Savings: $182,520